The Parsippany-Troy Hills Library welcomes gifts of money, books, materials, works of art, documents, photographs, property, bequests and securities that promote the mission of the Library. The Board of Trustees, in its sole discretion, reserves the right to refuse any gift deemed not to be in the best interest of the Library.

If the gift is accepted by the Library, the gift shall be final and accepted with no restrictions on the Library's ownership, position, use or disposition of the gift. Restrictions can be accepted and approved by the express vote of the Library Board through a written resolution.

The Library Board will acknowledge all gifts in a fitting manner and at their discretion.

Guidelines

Monetary Gifts - Monetary donations may be made to the Parsippany Library Foundation, a 501(c)(3) tax exempt organization. Donations of $1,000 or more will be recognized on the library's donor wall.

Donations of $1,000 or more may be designated to pay for furniture items or rooms in the library. The library director keeps a list of these items.

Donations of $250 may be designated for smaller furniture items. A list is available in the library.

Other monetary gifts will be gratefully accepted. The Library Director will try to accommodate the donor's preferences.

Adopt-A-Book - Donations can be made to honor or memorialize someone through our Adopt-A-Book program with a minimum donation of $25. Library staff will try to accommodate the donor's subject or preferences. A book plate with the donor's name will be affixed to the item purchased, if so desired.

Materials - Gifts of miscellaneous books or other materials in good condition are accepted with the understanding that items that are not added to the collections will be disposed of at the discretion of the Library. These items may be given to the Friends of the Library for sale, given to other libraries, or discarded.

Collections - Gift collections will be accepted only by the Director in consultation with the Board of Trustees, and with the understanding that the collection may not be kept in tact.

Real Estate or Other Personal Property - The Library will accept gifts of real property that either support or could be sold to support the mission of the Library. Such offers will be handled by the Director, who in consultation with the Board of Trustees will determine the suitability of the gift and the terms of acceptance compatible with the Library's mission and policies, the donor's intent, and applicable laws.

Art and Decorative Objects - In general, gifts of art objects shall be of local interest to community, of a professional quality, well executed and in good condition. As with all other gifts, art objects will be accepted only with the donor's full agreement that the Library has the right to handle or dispose of the gift in the best interest of the institution. Because of the Library's limited display and storage areas and focus on its primary mission as a Library and not a museum, potential donors of art and decorative objects are requested to discuss any possible gifts with the Director and Board of Trustees.

No gifts posing a danger or threat to customers will be accepted. No gifts that require extensive, regular special care or conservation will be accepted.

Valuation

The Library will provide a timely, written acknowledgement of the receipt of gifts to the donor and, if desired, to a recognized individual or organization. Income regulations leave the determination of the gift's monetary value to the donor. Donors wishing to have an appraisal of their gifts done for income tax purposes should do so prior to donation.

Future Disposition of Gifts

Libraries used extensively by their customers sustain losses through theft, mutilation and ordinary wear. Resources with obsolete and/or misleading information may be discarded with time. The library therefore cannot guarantee that a gift will be part of the collection or furnishings permanently. Excess articles may be offered to other Township departments and then given to the Friends or discarded.

Effective: 9/25/2007